Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

The Medical Education Assistant provides essential administrative and operational support to the Office of Medical Education. This role will provide administrative support for the programs within the R. Randall Rollins Center for Medical Education, assisting with compliance, scheduling, and communication tasks to maintain high standards of medical education. 

• Assist in the daily operations of the Office of Medical Education including preparing and maintaining accurate records, reports and documentation related to UME, residency, and continuing medical education. Manage correspondence including email, phone calls and mail.
• Supports the Administrative Director, Medical Education/DIO, Director of Medical Education and program coordinators in administration of the programs including onboarding processes, credentialing, and orientations.
• Assist in the coordination of meetings and calendar management for the office.
• Provides research and administrative support for special projects.
• Assists in preparation of accreditation documents and reports including monitoring and tracking trainee certifications, visas, and other documentation
• Serves as a point of contact for medical students, residents, faculty, and other staff regarding medical education related inquiries.
• Composes and types correspondence, reports and meeting minutes as assigned.
• Assists in the maintenance of GME/UME databases and systems, generates reports, assists with surveys and data collection for continuous improvement initiatives.
• Event planning (White Coat Ceremony, Match Day, Awards Ceremony, Welcome Picnic, Orientations, etc.) finding venues, tracking RSVP's, ordering food, creating award certificates, handling invoice payments, arranging seating charts, buying supplies, set up and cleanup of events
• Maintains department equipment and restocks department supplies.
• Orders supplies, restocks, reviews comments left in feedback boxes and sends to appropriate GME leadership, submits appropriate tickets for IT, Plant Operations, and EVS services when needed
• All other duties as assigned within the scope and range of job responsibilities

• Education: High school diploma or equivalent
• Experience: Required - 2 years of administrative experience, an additional 2 years of medical education experience preferred.
• Skills: Clear communication skills, both written and verbal; basic knowledge of computer programs, ability to keep information confidential, demonstrates excellent customer service skills
• Location: Hybrid possible. Some evening and weekends may be required.

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About Beebe Healthcare

Beebe Healthcare serves the Sussex County community with a medical center located in beautiful, historic Lewes, Delaware, and convenient outpatient locations throughout the county. Founded in 1916 by two physician brothers, Drs. James Beebe and Richard C. Beebe, the medical center in Lewes is a 210-licensed-bed, not-for-profit seaside community hospital. Beebe's specialized service lines include cardiac and vascular, surgical services, oncology, women's health, and orthopaedic services. Beebe offers an array of inpatient, outpatient, emergency, and diagnostic services. Beebe's five satellite campuses offer imaging, physical rehabilitation, and lab services, as well as walk-in care centers. In addition, Beebe offers Wound Healing & Hyperbaric Medicine and Diabetes Management & Medical Nutrition Therapy. With a mission to serve the community, Beebe also offers many free screenings and outreach programs through its Population Health Department; and advanced medical care for those who are recuperating at home through Beebe Home Care Services. Beebe is also training the next generation of nurses through the Margaret H. Rollins School of Nursing, located behind the Medical Cente...r in Lewes. Beebe's Medical Staff has grown tremendously since the early 1990s. Employed physicians through Beebe Medical Group and our affiliated physicians on Beebe's Medical Staff now serve patients from Milford to Millville in specialties including cardiac surgery, dermatology, endocrinology, family practice, gastroenterology, general surgery, internal medicine, pediatric neurology, and surgical oncology. Beebe is proud to offer quality care, close to home for the residents and visitors of Sussex County.

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