Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.
Rocky Vista University in Englewood, CO has an opening for a
Administrative Assistant Admissions (Full-Time)
To be considered for this position applicants should submit a resume/cover letter and salary requirements.
$16.44 - 20.53+ per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.
RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.
RVU is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Provide administrative assistance and support as a valued member of the Admissions Team.
Essential Job Functions
Provides administrative support to the Admissions Team
Plans and schedules meetings; approves/declines reservation requests; takes and distributes meeting minutes
Attends Admissions Committee meetings, prepares and distributes agenda, minutes, and sign-in sheet, establishes CAS IT set-up to facilitate file review, prepares candidate grids for review, updates decision recommendations on the grids, adds grids to e-file
Assists with the processing of applications; corresponds with applicants to complete files and uploads additional supporting documents as received; assists with data entry in admissions database and interview grids
Answers phones and directs calls to appropriate person/department; addresses/researches concerns and answers questions for applicants and incoming students via phone and by email.
Assists with hosting interview days and recruiting events, both on-campus and virtual; gives tours to prospective student visitors; assembles interview packets and updates interview website; researches applicant information, prepares name tags
Makes departmental travel arrangements, expense reports, purchasing requisitions, check requests and supply orders as needed; updates, orders/prints and assembles promotional literature/flyers and business cards; creates itineraries and keeps detailed records of expenses
Assist with department IT needs; trouble shoots issues with printer and calls for service as needed
Other duties as assigned by the supervisor or his/her designee
Marginal Job Functions
Assist administration, faculty and staff in special projects as needed
Required Knowledge, Skills, and Abilities
Outstanding organizational and communication skills
Demonstrate intermediate data entry knowledge and computer skills including Windows, Microsoft Word, Excel, Outlook, Teams, PowerPoint and Zoom
Demonstrate professional telephone etiquette
Ability to work with confidential material
Ability to multi-task and problem solve innovatively
Demonstrates high attention to detail
Ability to work effectively in a team-based environment
Demonstrate effective time management skills
Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment
One-two years of college
1-3 years previous clerical experience or equivalent training
Previous work experience in an academic or medical setting
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021. Appropriate exemptions may be considered, and individual state laws may apply.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
Ability to orally communicate effectively with others;
Ability to communicate effectively in writing, using the English language;
Ability to work cooperatively with colleagues and supervisory staffs at all levels;
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.