Under limited supervision, the Medical Staff Coordinator serves as an essential link and resource between senior management and medical staff to coordinate the operational process and ongoing credentialing, privileging, and medical staff governance functions. The Medical Staff Coordinator has primary responsibility for credentialing, privileging, quality and performance improvement, medical staff organization governance, resource planning and procuring, as well as medical staff onboarding.
Implements physician recruitment strategies in order to fulfill the needs of Coquille Valley Hospital by attracting and selecting qualified candidates.
Education and Experience-
Current certification as a Certified Professional in Medical Services Management (CPCSM), Certified Provider Credentialing Specialist (CPC), or Certified Professional in Healthcare Quality (CPHQ) or a Bachelors degree or higher in health care administration or related area of study. Willingness and/or ability to receive certifications within 2 years.
Three (3) or more years of previous experience in medical staff coordination preferred, but not required.
Strong ability to work independently and develop effective systems from the ground up working collaboratively with Senior leadership and medical staff leadership.
Duties and Responsibilities-
Plans, formulates, and recommends for approval of the MEC the policies, procedures, programs and other strategies which will further the objective and requirements of the MSO. Coordinates and maintains the MSO governance documents such as bylaws, rules, regulations, and medical staff policies.
Coordinates receipt of credentialing and privileging applications following processing and primary source verification; performs review and analysis and identifies “red flag” items; prepares files for review and recommendation by the medical staff. Maintains confidential credential files on all members of the medical staff, including current staff status, current licensure and other certifications and current clinical privileges.
Schedules, coordinates, prepares agendas, takes minutes, and provides follow up for medical staff committees.
Assists in coordination, tracking and monitoring of the OPPE, FPPE, and Peer Review Process ensuring compliance with regulatory standards and Medical Staff Affairs Policies.
Demonstrates ability to listen, communicate effectively and express ideas clearly following appropriate channels of communication.
Performs secretarial duties for medical staff officers, department and committee chairpersons and administrator to assure compliance with the medical staff bylaws and rules and regulations.
Coordinates the provider on-boarding process ensuring new providers transition smoothly into the organization.
Ensures Medical Staff schedules are posted timely and are appropriately filled; secures locum tennen providers when necessary.
Communicates appropriately and clearly to physicians, staff, director and administrative team.
Demonstrates knowledge of current medical staff standards as relating to the accrediting organization, state medical association, HCFA (CMS) and state regulations in addition to changes in guidelines and methodology for medical staff. Remains current in his/her field.
In concert with the CEO/CNO, assists in sourcing and initial contacts of new provider candidates who may be interested in joining CVH consistent with the facility medical staff development plan.
Interprets federal, state, local, and government/insurance agency regulation and guidelines, as well as CVH Medical Staff Bylaws, rules and regulations, policies and procedures; advises providers and CVH management on how to achieve/maintain compliance.
Maintains a good working relationship to both within the department and with other departments.
Demonstrates awareness of the responsibilities of the position and how it interfaces with the rest of the healthcare team. Works closely with all department members as required, is flexible to meet the needs of the department and changes in the workplace.
Screens, recruiters, interviews, and prepares physicians for on-boarding to employment.
Coordinates physician recruitment related activities by effectively building recruitment relationships and efficiently fulfilling multiple requisitions.
The position has the additional focus of helping to retain medical staff members through practice enhancement and development activities.
Other duties as assigned
Coquille Valley Hospital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Coquille Valley Hospital complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Coquille Valley Hospital expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Coquille Valley Hospital’s employees to perform their job duties may result in discipline up to and including discharge.
Internal Number: 177555
About Coquille Valley Hospital
Coquille Valley Hospital is a critical access hospital that cares deeply about our patients and the community we serve. Located just 20 minutes from the Pacific Ocean in southwestern Oregon, our 51,000-square-foot hospital was built in 2012 and is staffed by skilled medical professionals who have access to state-of-the-art technology to provide the best-possible care. Living and working in the beautiful, lush, tight-knit community of Coquille comes with many benefits, including ample outdoor opportunities.