Coordinates Medical staff credentialing activities; responsible for providing varied clerical support for the Medical Staff Office, including data entry and physician database maintenance (ECHO); credentialing processes and other duties that support various Medical Staff Office activities. Serves as effective liaison between the Medical Staff and Medical Center Administration; provides insight into Medical Staff organization, bylaws, rules and regulations, State and Federal Regulatory Agencies, accreditation compliance and other critical matters that affect the healthcare environment.
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Initiates, oversees, administers, verifies, compiles, manages and maintains confidential research required for credentialing of initial applicants (Physicians, Dentists, Podiatrists, etc., and Allied Health Professional staff.
Process according to established legal, State and Federal agency, State licensing board, and TJC standards.
Prepares and reports all research and forwards to departmental chairpersons, Medical Staff committees, and to the board for review and action.
Coordinates tracks and monitors flow of information to ensue the timely processing and notification of applicants in accordance to guidelines outlines in the Medial Staff Bylaws.
Implements, coordinates, monitors, and maintains effective credentialing processes intended to appropriately credential physicians and non-physicians for reappointment and/or clinical privileges. Monitors the process by auditing credentials files, medical staff committee and department meetings to ensure timely and appropriate appointment and privileging activities.
Process according to established guidelines set by the Medical Staff bylaws on an ongoing basis
Responsible for the maintenance of systems to ensure a method for Medical Staff review and privilege change requests.
Coordinates data collection process for Medical Staff reappointment, recredentialing and pre-delineation of privileges. Tracks and monitors process and completes necessary follow-up to ensure timely processing.
Follows legal, State and Federal agency, State licensing board, and TJC standards.
Consults with departmental chairmen after data is compiled and then prepares for Medical Staff committee review
Prepares and distributes materials for reappointment
Keeps current with all accreditation standards and legal requirements related to medical staff affairs ensuring that operations conform to current and appropriate regulations.
Coordinates Medical Staff department/committee meeting activities in collaboration with the manager of Medical Staff Services to include meeting preparation and management, development of pre-meeting agendas and after meeting follow-up activities in direct relations to all department/committee meetings assigned.
Responds to reference requests from other facilities (i.e., hospitals, HMO’s, insurance companies) concerning practitioners currently or previously on staff.
Initiate and carry out bi-weekly correspondence related to LEAP ON-Line training requirements
Inform department chairs of outstanding courses for their department staff
Contact physicians regarding outstanding courses
Act as liaison with Human Resources regarding course assignments
Provide quarterly updates to departments regarding staff members. Contact departments regularly regarding staff rosters; i.e., new physicians, terminations demographic information, etc to ensure accuracy of information the MSO database
Point person for external/internal query requests, e-mails to medical staff, Advance Practice Nurses and Physician Assistants, (Includes maintenance of e-mail addresses for above groups)
File, scan correspondence from medical staff files as needed. Data entry of faculty files.
Maintain office supplies for Medical Staff Office, Provide phone coverage
Assist with all ad hoc Medical Staff and House staff mailings. Assist with preparations for Annual & Semi Annual/Faculty meetings/Dinner.
Responsible for mailbox and locker assignment and upkeep.
Log meeting attendance for various committees, semi-annual, annual meetings and other ad-hoc duties as assigned.
Position Qualifications Include:
Associate’s degree from two-year college or 2-5 years credentialing experience in medical staff services
Certified by the National Association Medical Staff Services (NAMSS) or become certified within 12 months of hire.
Highly attentive to detail and accuracy and possess strong organization skills. Candidate should possess excellent oral and written communications skills. Must display professional demeanor and ability to relate positively with other department and hospital staff. Must work well as a member of a team and maintain confidentiality at all times.
Proficiency in Microsoft Word, Excel applications and database systems
Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
Rush was ranked Best Hospital in Illinois for Nurses in 2017 by Nurse.org.
Ranked among the top 20 best places to work in healthcare by Indeed.
For the fourth consecutive time, all three Rush System hospitals have received an "A" grade for patient safety from the Leapfrog Group.
In U.S. News & World Report's 2017-2018 Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.
Leading academic medical center, acute care hospital w/ 664 licensed beds.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.