This position functions within Performance Improvement to provide administrative support services for director and department. This assistance includes organization, data entry and analysis, and project support along with the clerical duties. This position interacts with patients, staff, and management.
Provides project/program assistance to assigned department(s) including organization, project/program management, data entry and analysis, performing complex searches, and problem solving.
Provides administrative/clerical support so assigned department(s) including scheduling, memo writing, word processing, creating spreadsheets and presentations, scanning, faxing, filing, budgeting, recruitment, and data entry.
Office management including ordering office supplies, greeting guests, and placing and receiving calls.
Depending on needs, may lead and/or supervise other administrative positions as required to include hiring, firing, counseling, training, scheduling, etc.
Provides support to assigned departments with various electronic systems for reporting, policy management, patient experience, competencies, etc.
Other duties as assigned.
Associate Degree or equivalent combination of education and experience.
3 years of work experience in clerical assistance including working knowledge of office functions including computer word processing and data management. Further education (beyond an associate degree) may be exchanged for required experience.
Experience in the development and analysis of work flow systems for efficiency.
Valid Driver’s License.
Knowledge, Skills & Abilities:
Strong knowledge of word and excel, including spreadsheets and formulas. Experience with MS Access preferred.
Considerable knowledge of office machines and equipment.
Thorough knowledge of office management.
Thorough knowledge of HIPAA privacy laws.
Analytical and problem solving skills.
Demonstrated front line crisis management skills.
Demonstrated moderate to complex decision-making skills as they pertain to HIPAA compliance.
Strong planning and organizational skills.
Strong problem solving skills.
Strong verbal and written skills.
Proficiently skilled at word processing and computer applications for data management and retrieval.
Ability to make decisions in an independent manner.
Ability to prioritize and multitask efficiently and maintain organizational skills during frequent interruptions throughout the day.
Ability to work with accuracy and detail.
Ability to maintain professional and emotional stability during stressful times.
Ability to work in a team environment.
Ability to work under minimal supervision.
Ability to perform multiple complex administrative processes simultaneously, independently, and with a high degree of confidentiality.
Ability to manage and prioritize administrative activities to ensure office procedures and workflow is efficient and deadlines are met.
Employer will assist with relocation costs.
Internal Number: 610119122302
About Southeast Alaska Regional Health Consortium
SEARHC was established in 1975 under the provisions of the Indian Self-Determination Act as a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. The intent of this legislation was to have Indian Health Service programs and facilities turned over to tribal management. Our contracting with IHS began in 1976 when we took over management of the Community Health Aides Program. In 1982, we took over operation of the IHS Juneau clinic, now the Ethel Lund Medical Center, and took over operation of Sitka’s Mt. Edgecumbe Hospital in 1986. We are one of the oldest and largest Native-run health organizations in the nation.