Under the direction of the Chief of Human Resources and Deputy Chief of Human Resources, provides oversight and management of all leaves of absence (LOA) for union and non-union employees. Focus is to create and sustain consistency in Human Resources (HR) compliance and policies while providing coaching and effective leadership and development of HR staff and Cook County Health & Hospitals System (CCHHS) supervisors. Responsible for working with Labor Relations, other Cook County Departments to draft policies, guidelines, correspondence, forms, develop processes and to provide training and education to CCHHS employees, managers/supervisors and HR team members.
Provides oversight and direction to the CCHHS Leave Coordinator. Reviews Family Medical Leave Act (FMLA) paperwork to ensure requests; meet legal requirements, proper documentation is complete and ensuring employees receives the correct compensation while out on leave. Ensures compliance with federal/state laws, Cook County Ordinances, collective bargaining agreements (CBA) and CCHHS policies. Serves as the liaison between the Department of Risk Management and the Cook County Pension Board. Provides oversight of the full life cycle of employee LOA's. Audits employee files and payroll records to ensure proper administration of leave policy by CCHHS staff.
This position is exempt from Career Service under the CCHHS Personnel Rules.
Supervises and assists leave administration staff .
Provides consultation and direction to CCHHS Leadership, managers/ supervisors, and HR to ensure leave of absence policies adhere to all federal/state laws, Cook County Ordinances, CBA's and CCHHS policies
Works in partnership with Labor Relations to develop policies and to resolve issues.
Consults with and advises employees and department heads regarding policies and procedures for taking leaves of absence including FMLA, military, unpaid personal leaves, maternity, jury duty, bereavement and workers compensation, etc.
Collaborates with appropriate departments to ensure employee receives the correct compensation while out on leave.
Acts as a liaison between Human Resources and department managers and supervisors to resolve issues.
Interprets leave policies demonstrating a thorough understanding of the leave process for all applicable leaves and policies.
Confers with EEO Director regarding alternative work arrangements and/or accommodations, worker's compensation, etc.
Provides oversight and management of LOA tracking and generates monthly, quarterly and annual reports.
Understands and acts as advocate for employees out on leave to ensure compliance with all federal/state laws, Cook County Ordinances, CBA's and CCHHS policies and helps to ensure a successful return to work.
Develops leave of absence training materials/guidelines and training for employees managers/supervisors and HR.
Creates clear, compliant, and explanatory communications (policies/guidelines, letters, forms) for CCHHS LOA program.
Accurately tracks and follows up on timing issues around leaves of absence, including deadlines for responses from employees, follow-up correspondence due dates, and expected return to work (RTW) dates.
Coordinates efforts of internal parties involved in the LOA process, including payroll, managers and supervisors.
Escalates cases as appropriate to the Chief of Human Resources or Deputy Chief of Human Resources
Bachelor's degree from an accredited college or university is required. (Must provide official transcripts at time of interview.)
Six (6) years' of work experience in Human Resources, Worker's Compensation or Labor Relations is required.
Three (3) years' of work experience administering Leave of Absence programs is required.
Two (2) years' of work experience managing/ supervising staff is required.
CPDM (Certified Professional in Disability Management) Certification is preferred
SPHR or PHR Certifications are preferred.
Experience administering LOA management in a union environment is preferred.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING
KNOWLEDGE, SKILLS, AND ABILITIES
Strong knowledge of federal, state and local regulations regarding various types of Leave of Absence.
Thorough knowledge of current guidelines and other employment laws regarding accommodation, protection of rights and special provisions for employees covered by the American with Disabilities Act, as amended, as well as the Family Medical Leave Act (FMLA).
Knowledge of medical terminology as it may be used in connection with reading and understanding medical records and filing reports with state and federal agencies.
Knowledge of HRIS and Payroll functions.
Excellent writing skills with the ability to complete forms accurately and precisely as well as compose letters and reports.
Excellent organizational and communication skills.
Strong interpersonal skills and customer service skills.
Strong critical thinking, fact-finding, and multi-tasking skill sets.
Ability to apply analytical skills in to review LOA impacts cost.
Ability to administer all leaves of absence for union and non-union employees.
Strong technical ability with Microsoft Products; Word, Excel, Outlook and PowerPoint.
Ability to work with set timelines, interruptions, changing priorities and busy work environment.
Ability to ensure a high level of confidentiality is maintained in regard to employee records.
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview
Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEMS IS AN EQUAL OPPORTUNITY EMPLOYER
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.