ADMINISTRATIVE ASSISTANT IV - NURSING ADMINISTRATION
:Apr 14, 2017, 4:55:41 PM
:Apr 29, 2017, 12:59:00 AMFull-timeShift Start Time:8:00A.M.Shift End Time:4:00P.M.
Collective Bargaining Unit:RWDSU Local 200 Admin Assistants BHSPosting Salary:$28.230
:Health and Hospital Systems
John H. Stroger Hospital Jr. Hospital
Nursing Administration Dept.
1901 West Harrison Street
Chicago, IL 60612
The Administrative Assistant IV provides administrative assistance to the CCHHS Executive Director of Nursing and the Assistant Administrator. This is a highly confidential position involving sensitive information such as Nursing plans and initiatives, budget documents, and labor issues. A highly organized and proactive person is required for this position.
Maintains the daily calendar of the Executive Director of Nursing and Assistant Administrator, including coordination of meetings, preparing pertinent documents prior to the scheduled meetings, and taking/distributing minutes.
Plays an assertive role in assuring direct reports meet timelines for assignments as set forth by the Executive Director of Nursing and/or institution.
Screens calls and visitors for urgency, route and resolve problems as they arise.
Writes correspondence on behalf of the Executive Director of Nursing and Assistant Administrator, preparing reports and presentations as needed. Takes minutes of meeting, distributes to participants and maintains copies in files.
Frequently uses and creates calculating spreadsheets, Power Point presentations, word processing and schedule meetings through Outlook.
Receives and logs requests to hire, reviews for completeness resolving minor oversights. Informs Assistant Administrator of omissions or errors in paperwork. Logs in a database and is able to prepare reports upon request. Presents completed documents to the Nurse Executive prior to approval meeting. Communicates position approval or deferment to staff.
Continuously strives to organize files / documents and streamline office processes. Creates and maintains a logical electronic filing system.
Maintains contact information for direct reports at the various affiliates and their designees.
Maintains a resource directory and cooperative relations with all staff throughout the system.
Handles reimbursements, processes payments, orders supplies, generates and follows with work orders.
Initiates and follows through with office cleaning requests, equipment repairs, phone, keys and computer issues; troubleshoots other issues as they arise.
Tracks time off for office staff and direct reports.
Must have a positive and proactive approach to work.
Presents a professional business manner in appearance, verbal communication and in written correspondence.
Performs related duties as required.
High School Diploma or GED (must provide at time of interview)
Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
Two (2) years of experience scheduling events, conferences, department wide training or other multi participant activities is required
Prior experience gathering and tracking departmental information and maintaining departmental reports
Prior experience coordinating and tracking short term projects within the department
Experience managing email and written communication
Intermediate proficiency with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook (candidate may be required to test for proficiency)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING
KNOWLEDGE, SKILL, AND ABILITIES:
Thorough knowledge of the principles and techniques of office practices and procedures
Excellent interpersonal, verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
Organizational and Project Management Skills
Excellent customer service skills
Demonstrated good computer and keyboarding skills
Demonstrated good phone and email etiquette skills with strong response times
Demonstrated analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
Demonstrated attention to detail, accuracy and precision
Demonstrated positive and proactive approach to work
Ability to think and make decisions independently
Ability to perform general office administration activities (copying, faxing, filing)
Ability to prioritize, plan, and organize projects and tasks
Ability to multi-task and meet deadlines in a fast paced and stressful environment
Ability to maintain a professional demeanor and composure when challenged
Ability to function autonomously and as a team member in a multidisciplinary team
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position .
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.