Under the general supervision of the Director of Strategic Sourcing and Contract Management, prepares, interprets and manages contacts and services for a broad range of Cook County Health & Hospitals System (CCHHS) requirements. Identifies appropriate methodologies for contract including Group Purchasing Organization (GPO), Requests for Proposals (RFP), Requests for Quote (RFQ), Requests for Information (RFI) and other best practice procurement methodology. Ensures that all contracts adhere to federal, state and local mandates and that all analyses and reporting follow established Procurement Business Process.
This position is exempt from Career Service under the CCHHS Personnel Rules.
Prepares, drafts and negotiates complex contracts.
Analyzes the price and cost for contracts; tracks and monitors contract changes, deliverables and performance to maximize benefit.
Conducts market analysis to identify opportunities for improved pricing throughout CCHHS; presents findings to the Director of Strategic Sourcing and/or Senior Leaders within CCHHS.
Leads the administration and negotiation of contract terms and conditions; ensure language is specific to CCHHS, Joint Commission requirements, Cook County Ordinances and applicable federal guidelines.
Enforces the standards set by Joint Commission of Contact Services, section LD.4.03.09 and LD.3.50 are met when preparing contracts for goods and services.
Oversees contracted suppliers to ensure Minority Business Enterprise (MBE) and Women's Business Enterprise (WBE) compliance responsibilities are met over the course of the contract
Identifies potential liabilities or unfavorable terms; recommends resolutions or amendments; follows Key Performance Indicators (KPI) set by the department and CCHHS.
Interprets, evaluates, assimilates and coordinates pertinent contractual details to correctly enter/represent the contract systemically.
Develops RFPs, RFQs and RFIs; reviews, modifies and approves specifications.
Ensures that all contracts adhere to federal, state and local mandates and that all analyses and reporting follow established Procurement Business Process.
Develops and prepares scope of work requirements for all procurement methodologies.
Reviews, modifies and approves specifications and determines KPIs with customer input
Establishes and recommends processes to ensure timely renewal of contracts.
Ensures volume rebates are met by the vendor, compliance with contract terms and initiates actions to terminate the contract if conditions or vendor performance are not met.
Researches GPOs contracts and applicability with the ERP item master for contractible items.
Serves as a key stakeholder in the System's decision regarding contact participation.
Communicates with peers, customers and senior management while facilitating RFP and Contract Process.
Performs other duties as assigned.
Reports to the Director of Strategic Sourcing and Contract Management
Bachelor's degree is required. (Must provide official transcripts at time of interview).
Three (3) years of experience in contract and proposal negotiation and development is required.
Prior experience in healthcare negotiating a wide range of contract for services, goods, medical equipment, etc is required.
Prior experience identifying potential contract liability and renegotiating unfavorable terms is required.
Master's degree in business, Juris Doctor or Paralegal is preferred.
Certified Materials and Resource Professional (CMRP) is preferred.
Formal customer service training experience is preferred.
Knowledge of Enterprise Resource Planning (ERP) systems such as Lawson, PeopleSoft, McKesson/HMOC, or similar ERP systems is preferred
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
Working knowledge and intermediate proficiency of Microsoft Office Suite (A test may be required to determine proficiency).
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups.
Strong program development, management, and leadership skills
Strong decision making skills to determine RFP requirements, contract terms and recommend solutions.
Strong customer service and empathy skills.
Demonstrates good computer and keyboarding skills.
Demonstrate good phone and email etiquette skills with strong response times.
Demonstrated analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills.
Ability to interpret and comprehend complex contract conditions and identify potential liabilities and areas for improvement.
Ability to prioritize, plan, and organize projects and tasks.
Ability to multi-task and meet deadlines in a fast paced and stressful environment.
Ability to adhere to department policies and standards utilizing best practices.
Ability to maintain a professional demeanor and composure when challenged.
Ability to function autonomously and as a team member.
Ability to train by presenting concepts and demonstrating tasks.
Ability to perform accurate and reliable mathematical equations and estimates.
Ability to see and hear clearly (including with correction).
Demonstrated attention to detail, accuracy and precision.
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing.Please note:If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date.Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.