Under the supervision of the Manager of Procurement, prepares, interprets and manages purchases for a broad variety of Cook County Health and Hospital Systems (CCHHS) requirements including clinical items, medical/surgical products, laboratory products, radiology products and non-medical goods and purchases. Evaluates potential sources of merchandise/services, conducts price analyses, places orders according to best options available within procedural guidelines and institutional time frames, and resolves problems between external customers (vendors) and internal customers. Responsible for identifying appropriate methodologies for contracts including Group Purchasing Organization (GPO's), Requests for Proposals (RFPs), Requests for Quote (RFQ's), Requests for Information (RFI's), and any other best practice procurement methodology for supply purchases. Prepares price/cost analyses for supply contracts, tracks and monitors contract changes, deliverables and performance of vendors. Negotiates supply contract terms and conditions and identifies potential liabilities or unfavorable terms and recommends resolutions. Ensures that all contracts are in adherence with applicable federal, state and local mandates and that all analyses and reporting follow established Procurement Business Processes and Best Practice Methodology.
Interacts with vendors to procure products, negotiates contract terms and conditions for supply purchases which include an expert understanding of GPO contracts, while ensuring language is specific to CCHHS, Joint Commission requirements, Cook County Ordinances and applicable federal guidelines (i.e. Sarbanes Oxley and Safe Harbors Act).
Assesses customers' needs, create, recommend, and utilize agreements/contracts best suited for Customers Procurement Needs.
Provides skilled assistance in the acquisition of goods, or services to assigned customer departments.
Demonstrates clinical and technical procurement knowledge of all commodities/services pertinent to assigned service lines.
Ensures that cost-effective and timely acquisitions, contracts, or other necessary processes are utilized.
Serves as the subject matter expert for assigned service areas.
Ensures that team delivers excellent customer service for all Procurement Services' customers, while ensuring needed service/goods are procured timely at the best value.
Establishes and/or maintain a procurement specialist/vendor relationship with all sales representatives.
Participates as requested on Value Analysis Team and/or sub teams.
Effectively utilizes the capabilities of the Supply Chain Management System to implement and control items purchased.
Researches GPO's contracts and applicability within the Enterprise Resource Planning (ERP) item master for contractible items.
Reviews all mail, catalogues, price lists, and similar information in order to keep abreast of changing prices and developing trends.
Accountable for generating targeted cost reductions and certifications by accounting.
Acts as a central point of contact for related issues and follow-up and document all issues referred.
Accountable for generating targeted cost reductions.
Reviews, modifies and approves specifications and determine key performance indicators (KPIs) with customer input.
Ensures volume rebates are met by the vendor, compliance with contract terms, and initiates actions to terminate the contract if conditions or vendor performance are not met.
Ensures that the standards set by The Joint Commission of Contracted Services, section LD.4.03.09, and LD.3.50 are consistently met when contracting for goods or services.
Conducts market analysis to identify opportunities for improved pricing throughout CCHHS and where applicable, present those opportunities to the Director of Procurement and/or Senior Leaders within CCHHS.
Performs other duties as required.
Reports to the Manager of Procurement.
Bachelor's degree is required. (Must provide official transcripts at time of interview).
Three (3) years of experience in procurement, contract & proposal negotiation and development is required.
Prior experience in healthcare negotiating a wide range of contract for services, goods, medical equipment, etc. is required.
Prior experience in cost reduction and standardization of products while identifying potential contract liability and renegotiating unfavorable terms is required.
Master's degree in business or related concentration, Juris Doctor or Paralegal is preferred.
At least five (5) years prior experience in procurement, contract & proposal negotiation and development is preferred.
Knowledge of Enterprise Resource Planning (ERP) systems such as Lawson, PeopleSoft, McKesson/HMOC, or similar ERP systems is preferred.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
Good knowledge of the principles of modern procurement principles and practices.
Strong knowledge (intermediate) of Microsoft Office products.
Strong written and verbal communication skills to be able to communicate with peers, customers and senior management while facilitating RFP and Contract Process.
Good interpersonal and negotiating skills.
Analytical skills, problem solving skills and critical thinking skills to be able to comprehend and interpret complex contract conditions and identify potential liabilities and areas for improvement.
Strong project management skills.
Ability to maintain flexibility to perform whatever task is required.
Ability to generate innovative ideas, approaches and solutions by providing open, accurate and consistent information, while demonstrating support and commitment to others.
Ability to establish and maintain excellent interdepartmental and intradepartmental relationships while offering assistance and keeping the lines of communication open.
Ability to deliver excellent customer service for all Procurement Services' customers, while ensuring needed service/goods are procured timely at the best value.
Ability to anticipate customer needs and take action by providing regular and appropriate feedback.
Ability to establish standards and assist in the monitoring of the accomplishments of the prescribed goals and targets.
Ability to develop consistent structured work plans including meeting agendas and expected outcomes.
Ability to document and distribute all significant discussions and decisions.
Ability to analyze data, simulate alternatives, recommend action and deliver quality products and services.
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.