With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational management of theÂ Internal MedicineÂ Residency Program. The position requires a comprehensive and detailed understanding of national ACGME accreditation policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and residents regarding a range of issues, and managing internal and external program relations.Â
Provides both administrative supervision and support to residents. Acts as a liaison between residents and hospital administration when necessary.Establishes relationships and acts as a liaison to other hospitals/clinics/medical organizations, internal departments, and divisions regarding resident recruitment, orientation, and external rotations.
Plans residency program annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
Informs residents and trainees of policy and procedure changes, with guidance from the Designated Institutional Official and Program Director,
Works closely with the hospitalâ€™s medical staff credentialing office to ensure that all residents and core faculty are compliant with procedures regarding licensing, moonlighting, and initial and re-credentialing.
Oversees all purchasing for the residency program.Assesses equipment acquisition and training needs, and makes recommendations to the Program Director. Orders equipment and supplies for the residency program office.
Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media.Creates/edits annual publications regarding the program. Maintains programâ€™s website.
Maintains the ERAS database (Electronic Residency Application Service) and oversees its processes during the residency programâ€™s applicant recruitment season.Schedules all applicants for interviews with faculty and utilizes features of the ERAS database software to ensure appropriate and timely review of all applications by core faculty/Program Director.
Performs all National Residency Match Program (NRMP) responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.Assists with quota review and rank list entry and certification in NRMP.
Receives inquiries from residents and applicants and triage as necessary.
Performs other duties as assigned by the Program Director or GME Manager.